How to Save Outlook Email as PDF on Windows and Mac

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When you are working on an important project, it’s always better to store all the things that you need in one location such as a single folder in your cloud storage in the PDF format. But when it comes to converting an email message into a PDF file is quite tricky. So if you are looking for a solution on how to save outlook email as PDF, this blog will come in handy.

How to Save Email As PDF in Outlook 2016?

If you need to save an Outlook email message as a file in PDF form, here are the few steps that you must follow accordingly.

Note: The steps below on how to save Microsoft Outlook email as pdf would be helpful especially for people using newer versions of Outlook like 2016, 2017 or even 2018.

How to Save Email As PDF on Windows 10

On your Windows 10 operating system start by opening either Outlook 2016/Outlook 2017/Outlook and then sign into your account.
Now browse through your emails and open that which you would like saved as PDF files.
Now navigate towards ‘File’ tab from the screen’s ‘upper-left’ corner and click there.
Expand its options and click on the ‘Print’ option.
Jut below the ‘Printer’ section, there will be two options, click on the first one that written as , ‘Microsoft Print to PDF’.
Again, click on the ‘Print’ option and hit the tab that reads, ‘Save Print Output As’.
Drop down the options and select the ‘PDF’ as the format of the saved file.
End the process by clicking on ‘Save’ and close the ‘Email Message’.

Save Email As PDF on Other Windows

Open Outlook 2016/ 2017/ or 2018 on Windows 7 or 8 and then sign in to your Outlook account.
Now select the ‘Email message’ from the inbox that you want to save as a PDF file, and move towards the ‘File’ tab to click on it
Choose the ‘Save As’ option and a dialogue window will appear in the name of ‘Save As’.
In the Folder tab, drop down and Select a ‘Folder’ from your Windows operating system, that will be used as a ‘Location’ of the saved PDF file of the Email message.
Type the ‘Name’ of the file in the required space of ‘Filename’.
Drop down the ‘Save as type’ column and select the ‘HTML’ and hit the option of ‘Save’.
Now, close the window of ‘Outlook’ and click on the ‘Microsoft Programs’ from the ‘All Programmes’ section.
Open a ‘New Document’ in the Microsoft Office and navigate towards the ‘File’.
Select the ‘Open’ tab and choose the recently saved file of the email message in the ‘HTML’ format.
Once you opened the ‘HTML’ file in ‘Doc’ file, tap on the ‘File’ and opt the ‘Save As’ option and just like chose HTML in the ‘Step 6’, choose ‘PDF’ or ‘*.pdf’ and hit the button of ‘Save’.

You can try these steps mentioned above to save the email as a PDF on Outlook, you must be able to download a PDF file of the email message in Outlook.

How to Save Outlook 2010 Email As PDF?

If you only have Outlook 2010 in your system, there is no other way that is easier than the one below mentioned process listed here. Below are steps on how to quickly convert and save an email in PDF format:

Open your Outlook 2010 and log in to the email account that you want to save.
From the Inbox folder, select any Email message that you want to save as PDF file and open it.
Now within this Email message, press Control and A keys simultaneously on your keyboard.

This step will select the entire Email message together.

Again click on the ‘Control’ and ‘C’ keys together on your keyboard to copy the body of the ‘Email Message’.
On the other hand, open a ‘New MS Office Word document’ and click on ‘Control’ and ‘V’ keys together on your keyboard.

This step will paste the email Message into the MS Word document.

Navigate towards the ‘File’ and click on the ‘Save’ option.
Browse the ‘Location’ button and select a folder or create one folder where you want to save the PDF file of the Email message.
Click on the ‘File Name’ and enter a ‘Name’ to identify the PDF file of the Outlook Email Message.
Now, click on the ‘Save As Type’ and click on the ‘PDF’ option.
Hit the button of ‘Save’ in the lower-right corner of the ‘Save As’ window and end the process.

The aforementioned steps on how to save Outlook email as PDF will help you download the PDF file of the e-message but, the header of the ‘Email message’ will not be included.

In case you want even that to include, after following the Step-5, follow the below-mentioned clicks.

Go back to the mail and click on the ‘Respond’ and select the ‘Forward’ tab.
Navigate towards within the content and press ‘Control’ and ‘C’ keys together on the keyboard.

This will copy the content.

First you should go to select and open the document
Now click on the ‘Control’ and ‘V’ keys together to paste it into the document.
Move the cursor towards the ‘Microsoft Office’ button and click on the ‘Save As’.
Tap on the ‘File Name’ option and enter a ‘Name’ for the PDF file of the document.
Then, on the ‘Save as Type’ list, drop down the options, and select the ‘PDF’.
Click on the ‘Publish as PDF’ and the file of the Outlook email message will be saved as a PDF file.

Now, by the last step, you must have learned how to save an email as a PDF on Outlook 2010.

How to Save Outlook mail as PDF On Mac?

If you are a Mac user and want to learn how to save Microsoft Outlook email as PDF via the mail app then, these are some easy steps you must follow:

Open your Macbook Air and navigate towards the ‘Applications’ Menu and find the Outlook web app.
Open the Outlook and access your account then, search for the email message that you want to save as a PDF by the ‘Name’ or ‘Subject’ of the email.
Navigate towards the ‘File’ tab and click on it to expand its options.
Hit the option of ‘Print’ and click on the ‘PDF’ to expand the menu options.
Click on the option that reads, ‘Save as PDF’.
Enter the ‘The name for the PDF file’ go to the next tab.
In the ‘Save As field’ and navigate towards the folder and select anyone as per your choice where you want to save it.
At last, click on the ‘Save’ button.

The aforementioned steps will help you in converting an Outlook email message into a PDF file.

We hope that the detailed guide helped you learn how to save Outlook email as PDF on the various operating systems and on all the versions of Outlook. All the steps mentioned in the methods are easy to execute and do not require any professional guidance.

Also Read: How to Set Reminder In Outlook 2016, 2013 and 2007